We spent hours scanning hundreds of pages with six of the finest scanners on the market in 2021. To help you digitize your papers, invoices, and photographs, we've discovered the perfect model for you. All models were tested for scan quality and speed in addition to their ability to manage the generated digital data.
Even if you're seeking to digitize a few invoices now and then, have a stack of old pictures that you'd like to save digitally, or have mountains of papers that need to be preserved for eternity, our testing findings will help you pick the appropriate model for the best price.
You should consider and ask yourself these questions before purchasing a scanner of any kind. The many types of scanners and their features will also be discussed.
Here are the best document scanners for office you can buy in 2024:
- Best Overall: Epson ES-400 II Color Duplex Document Scanner
- Runner Up: Brother ADS2700W Wireless High-Speed Document Scanner
- Best Budget: Canon 300 Canon Document Scanner
- Premium Choice: Fujitsu iX1600 Black Cloud Document Scanner
- Best For Home Office: Canon iFORMULA R40 Document Scanner
- Best For Color Print: Brother DS-740D Duplex Mobile Document Scanner
| 6 Best Document Scanners For Office | ||
|---|---|---|
Best Overall | Epson ES-400 II Color Duplex Document Scanner | |
Runner Up | Brother ADS2700W Wireless High-Speed Document Scanner | |
Best Budget | Canon 300 Canon Document Scanner | |
Premium Choice | Fujitsu iX1600 Black Cloud Document Scanner | |
Best For Home Office | Canon iFORMULA R40 Document Scanner | |
Best For Color Print | Brother DS-740D Duplex Mobile Document Scanner | |
Best Overall: Epson ES-400 II Color Duplex Document Scanner
- High quality
- Easy operation
- Quick text recognition
- Slower than others
With the Epson WorkForce ES-400, you're on level with our best overall performance. Exceptionally well-suited for managing handwritten, printed text, and receipts. When scanning full-color papers, it was also very precise. When compared to other high-end models, colors appeared a little less vibrant, but not much.
In our software testing, the Epson WorkForce ES-400 once again came out on top. Because of this, we were able to search for a few words that the visual recognition system couldn't find. However, most of the words were identified.
Even while it's not as fast as some of its competitors, the Epson WorkForce ES-400 comes close. That's 14 pages each minute. For lengthier papers, there's also a 50-page automatic document feeder. A 50-page document feeder or more is also available on some models, which allows them to process a stack of pages at a considerably faster speed. If you're scanning a lot of 50-page papers, Epson's scan speed won't be a problem.
| Epson ES-400 II Color Duplex Document Scanner Specifications | |
|---|---|
Product Dimensions | 14.2 x 11.3 x 9.9 inches |
Item Weight | 10.38lbs |
Scanner Type | Document |
Connectivity Technology | USB |
Sheet Capacity | 50 |
Color | Black |
It isn't the quickest model around, but on the off chance that you filter parcels of long reports it offers the finest comfort to price ratio that we've found.
Runner Up: Brother ADS2700W Wireless High-Speed Document Scanner
- Multiple driver support
- Image optimization
- Touch screen sometimes get cramped
The automated feed has a 50-page capacity, so you may load your papers for scanning and then go back to work while you wait. Due to its ability to scan both sides of a page inside one pass, you'll be able to save a lot more time with this scanner. As long as you activate duplex scanning, this model can process up to 35 pages per minute, and you can scan to PC file folders as well as network sites and cloud storage services such as Google Drive.
Scan locations, security settings, and document formatting are all done simply with the color touchscreen. Computers running Windows, Mac OS X, and Linux can use the Brother ADS-2700W.
| Brother ADS2700W Wireless High-Speed Document Scanner Specifications | |
|---|---|
Product Dimensions | 5.8 x 11.8 x 7 inches |
Item Weight | 5.8lbs |
Scanner Type | Document |
Connectivity Technology | Ethernet, Wireless, USB |
Sheet Capacity | 50 |
Color | White |
The Brother ADS-2700W is a smooth document scanner that will be desirable in either a conventional or home office.
Best Budget: Canon 300 Canon Document Scanner
- Easy to use
- Comes with kickstands
- Excellent software integration
- No mobile device and wireless support
The Canon CanoScan Lide 300 is a high-quality scanner for text and pictures that may be used in a variety of applications. 2400 DPI makes it ideal for scanning photographs as well as graphs and tables with precise details.
Manual feed is required, but the sluggish 10s / page scanning pace makes it ideal for businesses and home-based experts who only need to scan items rarely or want digital copies of things. It's available in black and white and color versions. Because the bed lid has a floating hinge, you can scan unwieldy things like books and periodicals as well as frame photographs.
| Canon 300 Canon Document Scanner Specifications | |
|---|---|
Product Dimensions | 14.5 x 9.9 x 1.7 inches |
Item Weight | 3.6lbs |
Scanner Type | Document, Photo |
Connectivity Technology | USB |
Sheet Capacity | 50 |
Resolution | 2400 dpi |
A fabulous and reasonably cheap flatbed alternative for digitizing records and photographs.
Premium Choice: Fujitsu iX1600 Black Cloud Document Scanner
- High speed scanning
- Fully-featured
- Touch screen interface
- Pricey
- Poor OCR
In addition to a foldable paper output tray, the Fujitsu ScanSnap iX1600 has a 50-page automatic document feeder, allowing you to scan documents at an amazing print speed up to 67 pages per minute. About 50 percent quicker than the previous model and 250 percent faster than the competitors.
Intuitive and user-friendly, we found the software on the iX1600 to be. On both Mac and PC platforms, the software was very easy to install. Despite the fact that the software installation took ten minutes, a firmware upgrade was required. As long as you don't mind updating the firmware, connecting a Mac or PC to the scanner is a straightforward and painless operation.
| Fujitsu iX1600 Black Cloud Document Scanner Specifications | |
|---|---|
Product Dimensions | 6.3 x 11.5 x 6 inches |
Item Weight | 7.5lbs |
Scanner Type | Document, Receipt |
Connectivity Technology | Wifi, USB |
Resolution | 600 |
Media Type | Receipt, Business card, Photo |
The speediest, fully-featured, simple to use, and the highest quality scanner we've tried.
Best For Home Office: Canon iFORMULA R40 Document Scanner
- Sensitive OCR
- Decent scanning
- Thorough software bundle
- Lacks of network and mobile connectivity
Canon R40 is an admittance to mid-range sheet-fed document scanners ideal for use in home offices, office spaces, and workgroups. It also includes a comprehensive software package that supports most sorts of business-oriented scanning, such as file management and business card preservation, among other features.
For example, the Brother ADS-2700W (another PCMag top selection) has network and mobile device capabilities, but this scanner's connectivity is restricted to USB. Or else, it's an adequate scanner for small businesses.
| Canon iFORMULA R40 Document Scanner Specifications | |
|---|---|
Product Dimensions | 11.14 x 9.9 x 9.6 inches |
Item Weight | 6.17lbs |
Scanner Type | Document, Receipt |
Connectivity Technology | USB |
Sheet Capacity | 60 |
Media Type | Receipt, Business card, Photo |
The Canon R40 is an entry-level desktop scanner with an able computer program bundle and decent accuracy, making it a great choice for little workplaces and workgroups.
Best For Color Print: Brother DS-740D Duplex Mobile Document Scanner
- Lightweight
- Accurate OCR
- Fast scanning
- No wireless connectivity
- No ADF
The Brother DS-740D mobile scanner is a worthy purchase if your office happens to be wherever you happen to become that specific night. Because it's so small and light, it's easy to toss into a backpack when heading out for client meetings away from the office. Only single sheets must be manually fed into the machine to get 16 pages per minute, which is excellent if you want to make copies of bills and receipts.
A micro USB 3.0 cable serves as a data transmission cord, so you can use your laptop to charge it when there are no outlets available. Documents can be transferred to a PC or network location, cloud storage, or even mailed to recipients. It's compatible with PC, Mac, and Linux.
| Brother DS-740D Duplex Mobile Document Scanner Specifications | |
|---|---|
Product Dimensions | 11.9 x 2.5 x 1.8 inches |
Item Weight | 1.43lbs |
Scanner Type | Document, Receipt |
Connectivity Technology | USB |
Resolution | 300 |
Media Type | Receipt, Business card, Photo, Laminated card, Embossed card |
Brother's feature-rich, manual-feed DS-740DW convenient record scanner makes it look rapidly, and it comes with all the programs you'll require for most errands. It's bang for the buck.
How To Choose The Best Document Scanner For Office?
Kind Of Media
This will help you determine what features you'll need based on what you'll be scanning and how often.
If you need to scan anything, it's probably going to be photos and unbound papers, but you will also need to scan contact details, film (slides and negatives), magazine articles or invoices that are susceptible to damage. Coins and flowers, on the other hand, are less prevalent.
Consider factors such as the maximum length of the works and whether or not you'll have to scan both sides of the pages when determining what to scan. Thereby, it will be clear what sort of scanner is best for you to get.
Flatbed Scanner
In order to scan photographs, books, and 3D things that are susceptible to damage, you'll need a flatbed scanner, which has a wide glass plate on which you lay the papers, photos, books, or other materials. In this case, scanning 3D things into two-dimensional pictures is what we're talking about. (3D scanners, which convert things into 3D data that can be seen or printed on a 3D printer, are a completely different animal.)
Using a sheet feeder with fragile originals such as photographs and stamps might damage them. Sheet-fed scanners with plastic carriers can be used to scan these types of originals on occasion, especially if you only need to scan them once or twice a year. Even brand-new plastic carriers with no scratches can impair scan quality. In all cases, direct-to-glass is preferred.
Sheet Feeder
A document-centric scanner with a sheet feeder is a must if you need to scan docs on a frequent basis, especially ones that are more than one or two pages. For example, it's not difficult to open a flatbed lid and put one page, but having to repeat the procedure for a 10-page document 10 times can be tedious. In addition, some sheet-fed scanners can handle hardcopy, such as ID cards.
Duplex Scanner
When you scan a page in duplex mode, you scan both sides of a page. Duplexing scanners, duplexing ADFs, and scanners with manual-duplexing drivers are ideal for scanning documents that are printed on both sides.
In order to scan both sides of a paper simultaneously, the fastest and best duplexing scanners contain two scan elements. As well as being quicker than a standard duplexing ADF scanner, this design is likely to be more expensive. Duplexing ADFs which are more common will scan one side, turn the page over automatically, and then scan the second side.
Size
A high resolution is not necessary for most scans. A 200-pixel-per-inch (ppi) scan of tax papers, for example, will suffice for most applications. If you're looking for a scanner with a maximum resolution of 600ppi, you'll have a hard time finding one. There's no need to go over 600ppi for pictures..).
Some originals, on the other hand, demand a greater resolution than others. Scan 35mm slides or negatives with a scanner that boasts an optical resolution of at least 4,800ppi or anything tiny and beautifully detailed like a postcard.
Another factor is scan size. Scanners should be able to handle the size of the originals you'll be scanning.
Software Platform
asic scanning software comes with most scanners. Consider photo editing, OCR, text tagging, and the capacity to produce editable PDF documents depending on what you're scanning. This is the end of platform-specific scanning; any contemporary scanner works perfectly on both iOS and Windows. Many scanners can even scan to your phone or a cloud drive.
Specialized scanners are equipped with software that has a variety of features. As part of the package, most receipt scanners include accounting software to help you keep track of your money. Cards can be scanned into a personal database with most scanners.
Which Brands Make The Best Document Scanner For Office?
Epson
Seiko Epson Corporation, or basically known as Epson, could be a Japanese hardware company and one of the world's biggest producers of computer printers, and information and imaging related gear.
Canon
Canon Inc. could be a Japanese multinational enterprise headquartered in Ōta, Tokyo, Japan, specializing in optical, imaging, and mechanical items, such as lenses, cameras, therapeutic gear, scanners, printers, and semiconductor fabrication equipment.
Brother
Brother Industries, Ltd. is a Japanese multinational hardware and electrical gear company headquartered in Nagoya, Japan. Its items incorporate printers, multifunction printers, desktop computers, shopper and mechanical sewing machines, expansive machine instruments, name printers, typewriting, fax machines, and other computer-related gadgets.
Conclusion
However, a scanner can make your life better by helping you stay organized and preserving memories, as well as increasing productivity. The ability to quickly and easily scan papers, photographs and receipts, even if your work doesn't specifically call for it, keeps things neat, completely saved and better organized. If you're looking for a model for your home or small office, behomemate believe that our thorough testing results will help you make the right choice.
