How To Choose Printer For Office

Last update: 2023-04-16

A printer for the office is known as an output device used to print hard copies from electronic data, and these are stored in a host computer or other smart devices. Electronic data includes documents, text, images.

Today, on the market, there are many types of printers that combine features to perform intensive operations when printing data. Moreover, the printer for office has also increased due to meeting the needs of those who are working or studying at home. Some parents can print books directly without going through intermediary stores, or at government offices requiring a form to be submitted, and you find it tiring and time consuming to do so. Walk to your local office supply store to print out the forms.

However, whatever the reason, you should need a printer for the office. Before you buy, you should find out what type of machine you want to serve your needs such as laser and inkjet printers, black and color ink-only printers, and print-only and multifunction devices. So we have listed some information on how to choose a printer for the office now.

1. Types of printer for office

Laser printer for office

This printer will use light or focused beams to transmit text and related images on paper. Inside the printer's structure, there is a cylindrical drum called an optical receiver, on top of which laser beams are fired and they are performed during paper printing. For laser printers that print images and text on the optical sensor, use only in an emergency.

Inkjet printer for office

This is an inkjet printer designed to print on white photo papers because these photo papers are coated with paint to ensure that the ink used to print the photo does not bleed out. This printer can print photos in a variety of sizes, but there are some special machines for printing 3x5 or 4x6 wallet size photos. And they have more options for choosing color cartridges, which will produce more tones and colors. Photo printers can also be connected to Android and iOS devices to print photos directly.

Color printer for office

This is a color printer, which can be used to print multiple colors or single. Some machines today operate on the CMYK color model, which includes the four primary colors cyan, black, yellow, and magenta. However, on the printing process the color is the same, the size of most other colors, except fluorescent yellow. Moreover, there are still some printers that can only use three colors: yellow, cyan and magenta. For these machines will not print out black and tend to fade. And mainly used to print books, paper documents and magazines.

Inkjet printer for office

They are used frequently for computers and use only a special ink to print on paper, thus producing high quality color prints. The printing process is fast, so the results will be printed immediately. The available inkjet printers range from low-priced small consumer models to expensive professional models.

Dot matrix printer for office

Also known as an impact matrix printer with a printing process where ink is applied to the surface of the paper/layout. The printer pins then touch the ribbon and they are coated with ink so that contact force can be created between the ribbon and the paper. This creates a small dot on the paper and a dot matrix image at the end, which is created only when the individual dots are combined. For POS terminals, courier service companies, cash registers and ATMs only.

Digital printer for office

For digital printers, digitally based electronic files or images are printed directly on the material. The images to be printed will be sent directly to the digital printer via digital file format such as TIFF, PDF or any other format. In this type of machine, no adjustment is required about the plates in the offset printer. And they do it directly on photo paper, paper, canvas, canvas, cardboard. In particular, they are used when sharp detail is required and small quantities are required. Mainly used in the trade of stationery stores, to print business cards, letterheads.

Thermal printer for office

This type of printer will use heat to create images on paper, they are also known for their speed and advanced technology and ability to print high quality. Besides, they don't use ink or toner, instead relying on thermal paper to print images. In particular, they have fewer buttons and use software while printing. In addition, they have many different sizes and designs so it is easy to fit consumers. Mainly used in banking, aviation, retail, healthcare industry, grocery stores, ...

Ink tank printer for office

Usually, the ink tank feeds liquid ink into a separate print head inside the printer. The printhead then distributes the ink in droplets on the surface of the page, thereby forming an image or text. Ink printers usually have a large ink capacity. Thereby, when using, you can refill the ink tank at a cheap price compared to the ink cartridge. Known good choice for those who want to print several pages per month.

All in one printer for office

They are also known as multifunction printers (MFPs) or multifunction devices (MFDs). They are all-in-one printers because they combine a copier, scanner, and printer. They have the ability to print almost anything needed for every business or home.

Label printer for office

Unlike printers of all kinds, they have a special feed mechanism for handling roll material. They mainly use self-adhesive label material and tags (card-stock) for printing purposes. In addition, this printer uses a variety of label materials including paper and other polymer or synthetic resin materials. Use only for retail price marking, laboratory and blood sample marking, packaging and labeling, and fixed asset management.

Laserjet printer for office

Use a laser to print prints on a metal cylinder called a drum. They have the function of sucking up the toner powder contained in the toner cartridge by the use of static electricity. Next, the ink will be rolled on the paper by the drum in the form of a printout. On the other hand, as the ink passes underneath, they will be melted onto the paper using heat from the fuser. Mainly used by all businesses that create quality printed products. In addition, it is also used to make labels, print company stationery products and make advertising leaflets.

Barcode printer for office

Designed for the production of barcode labels or tags, they can be attached, printed directly onto products. This type of machine uses only thermal transfer printers or direct thermal printers to create labels. For low cost thermal transfer printers, printing on surfaces that are difficult to read when exposed to direct sunlight, chemical vapors or heat.

Barcode printers are versatile and can store large amounts of papers and are durable. Mainly used for pre-shipment packaging or retail item labeling with EAN and UPC. Used in large farms, for offices and retail work.

PVC card printer for office

Features a smooth surface design that cannot be used by traditional inkjet or laser printers to print on them. Therefore, PVC card printers are mainly used for printing on smooth surfaces. In a PVC card printer, the heated print head runs on the ribbon. This step will help transfer the colors onto the card so that the design is printed on it. The machine only uses reverse transfer printing technology or dye sublimation technology to print cards. It contains a drum, a printhead card and a ribbon. Using different ribbons and printing technology, this can make almost any kind of design you want.

Color laser printer for office

This model will operate on the basis of a standard black-only laser printer but add a number of features to produce high-quality color documents. And the machine uses 4 cartridges of black, yellow, magenta and cyan to print color prints. These colors are first applied to the drum, then to the paper. Because color printers are fast, they are used for instant printing and high volume printing. Well suited for home, xerox store, stationery store, office.

Mobile printer for office

The mobile printer will receive commands from a mobile phone or tablet to print documents and images. They use the same ink-based printing technology as they are faster (80mm/sec) than thermal printing technology.

Sublimation printer for office

This type of printer will use heat to print on an object or on a fabric. First, the printer will design on demand on special paper (under heating conditions, the ink on the paper turns into a gas and is completely incorporated / printed onto the object or fabric). Ideal for printing designs on t-shirts, socks, hoodies or any high poly fabric. It is noteworthy that they are not suitable for natural fabrics, silk and cotton.

Portable printer for office

Compact design, lightweight and easy to carry anywhere. They allow you to print high-quality documents and only print receipts in gas tanks, shops, hotels and restaurants. Mobile printers are used in credit card terminals to print receipts when customers want to pay.

Sticker printer for office

Sticker printers usually come with a special feed mechanism to handle rolled material. And they use self-adhesive stickers for printing purposes or plastic and paper materials. Mainly used for multiple purposes like creating custom designs on stickers, used to create custom designs.

Canvas printer for office

Used to print personal images, structure and operation like inkjet printer technology. The device will print the image on a canvas, when the print is complete, the paper is stretched and framed. Mainly used to reproduce 2D art types such as paintings, drawings, photos.

2. Input and output trays of printer for office

In general, today's printers all work by pulling paper in from the front, then running around the drum or roller, then they will bring the paper out to the output tray. But if you print on heavy stock, and don't want to warp the paper; you can select printers that have the input tray coming from the back of the printer so that the paper is pushed through in a straight line. However, there are still several paper trays in the front, allowing you to choose different colored paper such as one that holds letter-size paper and the other that holds legal-size paper.

3. Duplexing of printer for office

Not all low-priced printers are capable of printing two-sided pages of a page. This is useful if you print a lot and want to save on paper costs. However, there are still some printers that allow printing on both sides of the paper by manually reloading the paper after the first side has been printed.

4. Multifunction and single function of printer for office

Printers today are more versatile than before. Printers can wirelessly connect, copy, scan, print, email and most of this can be done in one place, by one unit. Besides, multifunction printer devices are also known as all-in-one or AIO printers. They not only print from a computer, but also allow you to scan existing documents and copy or save as files. In addition, they are also very handy for keeping papers saved as PDF files. In general, consumer-grade multifunction lets you copy sizes up to 8.5 x 11 inches, called letter size, or printers that allow 8.5 x 14 inches of paper called paper sizes. legal size. If you must copy or scan a lot, look for a multifunction device with an automatic document feeder called an ADF that helps you move through the system quickly.

5. Network and smart items capabilities

Nowadays almost all printers are connected to wifi. Choosing a wireless device increases convenient printer storage and employee connectivity. For modern printers, there is additional software that makes it easy to connect from mobile technology. This makes your job faster and finishes printing steps to save time.

6. Speed of printer for office

In a business or office with pressure to deal with printing records at the same time, investing in a printer can meet the demand, especially if there are many employees connected to the network through the same unit. taste. Some manufacturers will list pages per minute (PPM) in the specifications for each model to measure how fast the print speed is. According to reviews, laser printers operate at twice or about twice the speed of printers.

7. Multi colors of printer for office

The decision to choose a print color also affects the print quality on paper. Most office printing is used in black and white, which are quite common with laser printers. If you mainly print text documents, use a laser printer that is faster and cheaper for black and white printing than an inkjet printer. Low-cost inkjet printers will require a lot of ink, which can increase costs if printing in large quantities. In case, when you choose to print color graphs and brochures, the color laser printer will produce brilliant color images, though not quality but fast and efficient. Inkjet printers are suitable for photographers and businesses, as fewer prints produce high-quality images and possibly a better price.

8. Duty cycle of printer for office

Duty cycle is known for the number of pages per month the printer is designed to safely produce. And this number is intended to provide a general idea of what your printer is designed to handle. If the number of prints exceeds the duty cycle limit, the printer will fail prematurely. To avoid problems, you can use a high-volume printer to print more pages.

9. Price ink of printer for office

If the printer is cheap, it costs more ink, designed for those who do not print a lot. In general, manufacturers will calculate the price per page of the printer specs list. From there, compare your printer's monthly print needs and duty cycle with the price per page, so you can choose a more suitable printer. For laser printers that will produce more pages per cartridge but less than for inkjet printers. Cartridges will hold enough ink for a thousand pages or more, while high-yield XL inkjet cartridges typically fill about six or seven hundred pages before the next refill. Therefore, choosing the right cartridge will save you a lot.


Invest now in a modern printer that combines many features that not only increases printing efficiency, but also saves a large amount of money for businesses and retailers. However, the selection of printers is also based on a number of factors such as printer types, print speed, input and output devices... From behomemate, you will have a clear understanding of how to choose printers for the office.

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